A business travel policy provides guidelines to your employees who need to travel as part of their job. Without one, employees are left to make their own choices, which leaves your business open to the risk of overspend and lack of control. Defining a travel policy will ensure your employees book travel in the way you want them to, comply with your guidelines on what they’re entitled to and how much they can spend, and also help them prepare for their trips to ensure their safety

A business travel policy should typically include

• Booking procedures and approved travel providers.

• Allowable expenses for accommodations, transportation, and meals.

• Approval processes for trips and expenses.

• Preferred suppliers and negotiated rates.

• Reimbursement procedures.

• Duty of care and safety protocols.

• Guidelines for international and domestic travel.

Have a look here to see how to create a business travel policy.