Exhibitor travel management
We work on major exhibitions and trade fairs across the world and support exhibitors with their travel and accommodation needs.
Our travel management experts fully understand the logistics, planning, transport and accommodation required to deliver the best experience when supporting an exhibition or trade fair for your company.
An expert team to support your next exhibition or trade fair travel plan
Whether you’re exhibiting or attending an exhibition or trade fair, we know how important it is to make sure everyone gets there easily and cost effectively. Pricing can be at a premium at these major global events, so we contract well in advance, sometimes up to two years, with specialist accommodation and venues from hotels to cruise ships and everything in between.
Showcase with confidence. From transport to setup, we’ve got your exhibition travel needs expertly covered.
Toni
We work with partners in the Private and Public Sectors
Many trade organisations, public sector bodies such as the DBT, and private businesses trust our specialist team to plan and groups visiting exhibitions and trade fairs around the world.
Our services include comprehensive travel management (flights, ground transfers, luggage and excess baggage coordination), venue sourcing and booking, delegate registration, and the organisation of receptions and product launch spaces.
With years of industry expertise, we help you save time, reduce costs, and remove the complexities of managing international exhibition travel.
Our services include:
- Flights & group travel coordination
- Luggage & excess baggage management
- Meet & greet services
- Ground transfers
- Venue sourcing & contracting
- Hotel & accommodation management
- Delegate registration
It's all about the details
- Itinerary planning & traveller communication
- On-site support & travel desks
- Global destination management services
- Duty of care package options
- Visa guidance & travel documentation
- Budget management & cost control
- Post-event reporting & insights
Programme of Exhibition Packages
With over 5,300 exhibitors from nearly 70 countries and attracting 83,000 visitors, MEDICA in Düsseldorf stands as one of the world’s largest B2B medical trade fairs. The event showcases a diverse range of innovative products and services, including medical imaging, laboratory technology, diagnostics, health IT, mobile health, physiotherapy/orthopaedic technology, and medical consumables.
- Healthcare
Arab Health provides a platform to address and outline global healthcare challenges while providing attendees with opportunities to network with industry leaders from around the world and enables companies to showcase progress and achievements in the sector.
- Healthcare
The international trade fair for home and contract textiles, experience the trends of the season.
- Textiles
Where's your next exhibition or trade fair?
Whether you’re attending a trade fair in Delhi, hosting a stand in Stockholm or running a demo in Denver, get in touch to discover how we can both simplify and enhance your travel strategy.
Get a Quote
Your business travel is about to get a whole lot easier.
Just leave a few details about your business travel needs and our expert team will be in touch.
Your information is secure. View our Privacy Policy
Frequently Asked Questions
Check out the answers to some of our most frequently asked questions below. Feel free to get in touch with our team directly and we’d be happy to answer any queries you have.
Exhibitor travel management is a specialist service that plans and coordinates all travel and logistics for companies attending trade fairs and exhibitions. This includes managing flights, ground transport, accommodation, freight, delegate registration, and on-site support to ensure everything runs seamlessl
Unlike standard travel booking, exhibitor travel management involves coordinating multiple elements, people, products, and event schedules, often across international locations and tight deadlines. It requires a more strategic, hands-on approach with real-time support.
Absolutely. Exhibitor travel management is designed for group travel, whether for small teams or large international delegations, with centralised booking, coordinated itineraries, and dedicated support
Yes. Many programmes include on-site assistance such as travel desks, meet-and-greet services, and real-time troubleshooting to support delegates throughout the event
Cost savings are achieved through group rates, negotiated supplier contracts and efficient travel planning.
Yes, we advise on visa requirements for each destination and connect delegates with trusted visa specialists to assist with the application process when needed.
Yes, we provide secure, PCI-compliant payment portals for collecting delegate payments, including deposits, balance invoices, and any bespoke add-ons.