With technology advancing, and a large array of travel platforms floating around the internet, a travel management company is more important than ever.
In 2025, the way businesses manage travel requires flexibility and being more people-focused, with this being key for companies aiming to stay ahead in their approaches.
Corporate travel can bring several benefits to the team members embarking on a trip, but it can be expensive if you don’t know where to look. Research estimates businesses in the UK will spend a massive £46.8bn on business travel in 2025.
Rather than spending hours flicking through a range of online booking platforms, we’re explaining the several ways a travel management company saves you money.
What is a corporate travel management company?
A travel management company (TMC) is a specialised service tailored for businesses and it aims to simplify and optimise a business’s travel activities.
It typically covers the planning, booking, and management aspects of travel arrangements for employees. Unlike a travel agency, a travel management company specifically caters to the demands of corporate travel.
Not only do they focus on the full beginning-to-end process, but they should ensure cost optimisation too by securing the best travel deals they have access to. Risk reduction, duty of care, and providing support to travellers are other aspects of using a TMC.
The services offered should always put the traveller’s experience at the forefront.
How a travel management company can save you money
Whether you’re approaching business travel for the first time or simply looking to optimise costs, a travel management company can save you money in several ways.
To make sure you’re getting the best outcome, do your due diligence to ensure the company is experienced, licensed, and able to take on the project.
1. Utilising supplier relationships to secure deals
Transport to and from the airport, flights (or train), visas, hotels, conference tickets, and expenses can all add up. With mounting costs, it’s important to secure better prices.
While searching through the usual booking sites can bring up some offers, especially if you’re looking at these platforms regularly, it may not compare to the hidden deals a travel management company can secure.
At Good Travel Management, we have strong relationships with major air travel companies to help you always get the best deals when flying. We remain in the loop about the best offers and have an automated fare checking system that continuously monitors booked flights and accommodation.
If a better deal pops up, even post-booking, we’re able to pass on these savings directly to you.
We have partnerships across accommodation and ground transportation too, in both the UK and internationally. This includes an expansive network of more than 400 airlines and hundreds of thousands of hotels.
These connections can be accessed through our one-stop booking platform too, meaning you no longer have to spend time sifting through countless websites. We’ve got it all in one spot.
P.S. On average, we save our customers 13% on each transaction.
2. Streamlining the reimbursement and travel policy process
There’s nothing worse than an employee going on a business trip and not knowing how to reimburse expenses, what their budget is, and which items will even be funded by the business.
Not only does this lead to a constant back-and-forth and a whole lot of misunderstandings, but it can also increase the budget if it hasn’t yet been specified.
Instead, a travel policy should be created that spans the beginning stages of a business trip (booking and expenses) to the reimbursement process once the team member has returned.
While this document is vital for speeding up the process for all involved, it can be time-consuming. This is where a travel management company comes in, as they can take this weight off your shoulders and oversee this element.
3. Providing travel reporting
If business travel is to become a more than one-time occurrence, having a grasp of the inner details from early on can help in the future.
Opt for a travel management system that focuses on the data, with regular reporting or an online reporting system. Through this, you should be able to identify who’s booking the most travel and understand the industry through up-to-date trends.
When you know how much corporate travel costs each time, this will allow you to continually improve and adjust items so the average budget can be lower. Having insight into historical spend data could see negotiations go smoother with hotels or conference enquiries.
Not only can this reduce costs due to increased knowledge, but it can create a much more seamless process when booking and for the person going on the trip.
Going forward, these insights can be used to forecast future travel needs and allocate budgets accordingly ahead of the year.
4. Around-the-clock support
Time is money, and when someone from the team is the first port of call for business travellers, it can eat into their day-to-day (and evening routines!).
Instead, a travel management company will either assign a dedicated person to your trip and account, or they’ll detail how to contact support should you need it.
Going beyond time and money, this level of expertise can provide peace of mind that you and your employees are in safe hands.
5. Ensuring the safety of employees while on their travels
Employee safety should always be a primary concern, especially as a company’s duty of care extends to business travel.
When this hasn’t been thought about ahead of time, with provisions accounted for and planned, time and money can be wasted trying to find a solution if something occurs.
This is why having experts on your side can be particularly advantageous, especially when they know the UK rail network and major air travel companies like the back of their hands.
Here at Good Business Travel, we “stay updated with travel advisories, have a support system in place for emergencies, and ensure that all travel arrangements are made keeping the safety of the traveller in mind.”
Our platform issues real-time security alerts and has an advanced tracking system to help keep your travellers safe around the clock. These alerts can help you stay ahead of potential risks, whilst the traveller tracked capability (which can be switched on or off) adds an additional safety layer.
Book your business travel with Good Business Travel
At Good Travel Management, we can make planning business journeys stress-free as our travel experts can take charge of all your unique needs and any changing requirements.
We have extensive industry experience, which allows us to negotiate preferential rates with major travel providers.
We also have a dedicated support team that offers real-time updates on travel disruptions, helps with emergency situations should they arise, provides location monitoring, and assists with last-minute modifications.
Ready to book business travel with a travel management company that goes above and beyond? Get in touch with our team.